The Sole Proprietor

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So, you’ve got an outstanding business idea that you are about to launch in the market. Your business strategy is completed, the required funding is lined up and your Market research informs you that it’s sure to be a hit. Have you planned about your business structure yet? Likely not, and this step is where most people’s eyes will glaze over and minds tune out, yesss, its the legal stuff’s turn… but wait, it doesn’t have to be that complicated.

Fundamental business law concepts

A key to being a successful entrepreneur is of course being informed, and this includes having a basic understanding of the fundamental business law concepts that will affect your business, and that should affect the business decisions you make on a daily basis.

Different business structures come with their own pros and cons. The goal of this article is to discuss some the key aspects of the sole proprietorship in order that the entrepreneurs reading it will gain an essential, basic understanding of the legal consequences to being in business.

What is a Sole Proprietorship?

A sole proprietorship is a solely owned, unincorporated business. It is often the structure chosen by new small business entrepreneurs for several reasons. These include the ease of set up due to minimal registration requirements, relatively low cost to begin operating, and few, if any, annual reporting obligations.

If you simply started operating a business today, without having registered anything at all, you are more than likely a sole proprietor.

No Legal Entity

A sole proprietorship is not a separate legal entity. This means that the “business” cannot own any property or hold any assets under its own name and liability. A sole proprietorship business is really just an extension of the business owner him or herself and his personal life. Any assets or property invested and utilized in the business are legally owned by the sole proprietor (you) (unless owned by someone else).

Because the business owner and the business are one in the same, the sole proprietor cannot be employed by the business. An employment relationship is a contractual relationship and it is impossible for a person to be in contract with him or herself. Money made in the business therefore can’t be taken out and expensed as salary against the income of the business. In fact, sole proprietorship business income will be computed as, and considered to be personal income to the business owner by the tax authority (CRA in Canada), normally called “Self Employment Income”.

As such, if a sole proprietor turns a profit; the profit will be taxed at the higher personal income tax rate in addition to any other taxable income the sole proprietor may have. However, if losses are incurred, which is often the case in the early years of the business, those losses could be used to offset other taxable income such as employment wages from a day job (we know that it is common for entrepreneurs to have a day job while trying to get their business off the ground). This could lead to a lower amount of taxable income payable on your annual taxes. 
Liability of the Sole Proprietor.

Sole Proprietor

Business Name Registration

If a sole proprietor wants to use a business name which is something other than his or her own personal name, business name searches will have to be done and, if the desired name qualifies, it will have to be registered as required in Nova Scotia by the Partnerships and Business Names Registration Act.

The reasoning for this is, among other things, to avoid duplicate business names from being used, which would confuse the public. It also serves to provide protection from potential later registrants using or trying to make use of your business name in the same jurisdiction in which you are registered. There is also the notion that it will serve to protect the public by providing transparency in the form of a notice to customers of who you are, and thus who they are in business with (i.e. who they are purchasing a product or service from). It is noteworthy however to make it clear that mere business name registration, however, does not provide the same level of protection afforded by trademark legislation, and it is limited, generally, to the jurisdiction in which the name was registered.

There are potential monetary and legal consequences to operating a business under an unregistered business name which fines, along with a restricted ability to bring or defend legal proceedings.

Entrepreneurs...

On a final note, should you decide to begin a sole proprietorship to see how things go before deciding to invest the money and commitment into incorporating a company, you may be able utilize what is referred to as a s. 85 Rollover pursuant to the Income Tax Act (Canada). If your business qualifies, you’d be able to transfer the business assets to the incorporated company on a tax deferred basis.

Sole proprietorships may be the most practical option many entrepreneurs when starting out. However, this decision depends on several important factors including the potential risk involved in operating the particular business or industry you are in. If the industry is a higher risk one, it may be best to invest the extra money and incorporate the venture. The benefits of this should be discussed in detail with your lawyer when planning your business.

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